Guidelines for the use of StillWaters Residential Association Center

These rules governing the use of the SWRA meeting facilities are subject to change without notice by action of the Board of Directors. Interpretation and enforcement are at the sole discretion of the Community Association Manager.

Use of the SWRA meeting facilities is restricted to SWRA (1987 covenants) members in good standing and their guests.

1. The SWRA Board and Committees of SWRA shall have priority use of the meeting facility.
2. SWVF&R and The Living Waters church may use the facility free of charge for Board meetings and functions.
3. Condo Associations that are members of StillWaters Residential Association may use the room free of charge for their Board of Directors meetings or full condo association meetings.
4. The pool area cannot be reserved. No function shall be held where attendees can jointly use the building facility and pool area.
5. Adult Property Owners (21 years and older) may rent the facility for personal use or social, club, organizations they belong to, or business groups to which they belong.

ADULT PROPERTY OWNERS MAY RENT THE FACILITY FOR USE AS FOLLOWS:

Reservations must be made by a SWRA Member (current with the Association dues & fees) who will be present the entire event. This person shall be responsible for booking, picking up keys, unlocking & locking, returning keys, cleaning up the facility, and disposing correctly of their trash. Before any reservation agreement, the Community Association Manager will confirm the eligibility of Property Owners.

FEES

Ongoing Basis
1. Small groups on an ongoing weekly or bi-weekly basis may use the facility for $30 per month (weekly group) or $15 per month (bi-weekly group).
2. There will be no required deposit.
3. Reservations may be made no earlier than two weeks in advance. This will be done with the understanding that they may be “bumped” if the room is needed by a SWRA committee or Board with a minimum two-day notice.

Limited Usage – Other than weddings or receptions
1. Usage by groups of less than 20 attendees will be charged $75 per use plus a $300 deposit.
2. Groups with over 20 attendees but less than 50 will be charged a $175 usage fee plus a $300 deposit.
3. Groups of 51 or MORE will require a usage fee of $400 plus the $300 deposit.
4. The facility may be reserved for the above functions no earlier than three months in advance.

Wedding Or Receptions
1. Facility may be rented for $500 plus a $500 deposit.
2. A SWRA Special Events Coordinator will be on site for informational purposes.
3. Facility may be reserved up to six months in advance.
4. Reservation does not require a SWRA Member sponsor.
5. Tents may be allowed upon special approval.

SAFETY:

In case of emergency contact: REAL EMERGENCY dial 911. SWRA Gate Attendant: 256-825-0208, StillWaters Volunteer Fire Department 256-825-0582, or Tallapoosa County Sheriff 256-825-4264.
1. Maximum Room occupancy – Open Space (Minimal Chairs and Tables is 150.
2. Maximum Room occupancy – With Tables and Chairs is 70.
3. No open flames or candles allowed.
4. Alcohol-based systems for food warming (such as Styrno) are allowed, but caution is stressed.
5. Minimal use of extension cords, please. StillWaters Residential Association Center Guidelines Revised by SWRA Board of Directors, September 28, 2010, Page 3 of 4
6. Parking is prohibited on the main street (StillWaters Drive). Overflow parking may be taken to Moon Brook Park, and the few spots by Beaver Pond are then shuttled to the facility. This is to ensure the unobstructed passage of emergency vehicles.
7. Doorways must be kept unobstructed at all times.

ADDITIONAL RULES OF USE:

1. No illegal activities are allowed.
2. No decorations shall be taped, tacked, or nailed to the walls or ceilings.
3. No groups may leave food or supplies stored at the residential association.
4. The building shall be a smoke-free facility. No smoking inside the facility shall be permitted.
5. No pets are allowed in the meeting room at any time.
6. Hours of operation are 8:00 a.m. to midnight.
7. No music allowed outside of the building.
8. All SWRA Members will be expected to participate in keeping the facility clean and orderly. Members must dispose of any personal waste generated by them or their guests during their visit to the facility.
9. Users shall bring all their own refreshments, supplies, and condiments and clean up ALL trash, tables, and countertops upon leaving. No unused refreshments, supplies, or condiments shall be left in the facility. Trash shall be taken to the proper disposal site (barrels outside).
10. If the condition of the facility is left clean with no damage as determined by the Community Association Manager and the key is returned, the deposit (a returnable sum payable on the rental to cover any possible loss or damage) will be returned within ten days of the key being received by the Manager.
11. SWRA will repair any damage to the room caused by any Member or their guests at the expense of the member reserving the facility. Any property lost or damaged due to carelessness or misuse shall be replaced or repaired at the expense of the member reserving the facility.